Raw Data File Upload

Welcome to beta testing the VFA Raw Data Files Upload method. These resources will help you get started preparing the Raw Data Files and uploading the files into the system.  ​​​​​​​​​​
 

 VFA Raw Data Files

 
In order to report data through the Raw Data Files Upload method, the college will submit the raw data files listed below. Colleges will need to create and upload a separate set of files for each cohort type (Two Year and Six Year).
  1. Student Demographics – The Student Demographics file should be completed first. To complete this file, determine what students are in the cohort (Two Year Cohort or Six Year Cohort) and report their demographic data. This information will allow the system to report the disaggregated data to the VFA. All student data in the other files must have a student record in this file. This file must be uploaded in order for the raw files to process.

  2. Student Courses – Report all the credit courses the students in the cohort (Two Year Cohort or Six Year Cohort) took at your college over the two or six year timeframe, including developmental education courses. The letter grade reported will be used to determine metrics based on successful completion of the course. This file must be uploaded in order for the raw files to process.

  3. Student Completions – Report all formal awards (bachelor’s, associate, and/or certificate) conferred by your college to students in the cohort within the reporting timeframe. This data will be used to report the outcomes at the end of two and six years. This file must be uploaded in order for the raw files to process.

  4. Student Developmental Need – Report all students who are not college ready in the cohort – regardless of whether your college is reporting developmental need based on a placement/referral or by course-taking behavior. If you do not submit this file, the Developmental Education Progress measures will not be reported and all students will be reported as college ready.

  5. Student Transfer – Report the start and end date of all courses the student took at another college in which the institution is aware. If you do not submit this file, all transfer outcomes (with and without an award) will be zero for all students in the cohort.
 

 Resources